SharePoint Department Drives 

The move from a network drive to SharePoint adds many advantages such as allowing multiple people to edit a single document together, and revision history of files to allow you to see previous versions and changes. This change can be a bit overwhelming to your workflows, this document will go into a few of the changes. 

Accessing Files 

To access files, you will go to the Intranet SharePoint Homepage > Documents (just under Northwest Primary Care at the top) > Files. Documents can be accessed and opened from within Edge. Files can also be added to show up within Windows on the local computer by adding it to OneDrive (see below). 

Adding Files to OneDrive 

Adding the files to OneDrive will cause them to show up in Windows File Explorer similar to how they showed up in the Y drive. To add to OneDrive from within the folder you want to add (it is recommended to add the Files folder itself), Click on the Add shortcut to OneDrive button in the center toolbar (Fig. 1). Once you click this, a small notification will be shown at the bottom saying that it has been added. Once it is added, it will take a few moments for it to show up under your OneDrive folder in Windows Explorer (Fig. 2). From within this folder that is created in OneDrive, you can open files locally, move or manage files as you normally would. Copying or saving a file to this folder will upload it to SharePoint. 

Figure 1 

Figure 2 – See Information Technology – Documents. 

Saving Files Directly to OneDrive from Office Products 

From within the Office Products (Excel, Outlook, Word, etc), you can save directly to SharePoint. When saving, select Northwest Primary Care (highlighted in Fig. 3) > Files > Department Drive and save into the folder you would like.  

Figure 3